Creative Sales Marketing and Operations Project Coordinator

The Pathfinder, the leading nonalcoholic spirit brand in the United States, is on an exciting growth trajectory, expanding across over 40 markets nationwide.

We are seeking a highly organized and Creative Sales Marketing and Operations Project Coordinator  to help our EVP and Operations Director with ongoing projects and plans.

What you’ll do:

     Operations:

·      Inventory Management:

·      Help create a dashboard to assist with managing and checking inventory at the distributor level

·      Follow up on VIP support (sales/inventory portal)

·      Manage inventory at Ship Dudes (3PL company)

·      Help manage merchandise sourcing and ordering

·      Build and maintain detailed project timelines, production schedules, and delivery milestones across teams and channels

·      Proactively flag risks, dependencies and resourcing gaps before they become issues

Community Management:

·      Answer emails from the hello@drinkthepathfinder.com address, and offer support through any issues (returns, complaints, reviews, etc.)

o  There will be training on this

Sales + Marketing

·      Input all direct sales wholesale portals and systems – ensure proper checks through the sales team, and maintain a directory of accounts that will stay “direct” vs those that will go through distribution

·      Handle all samples – ensuring all invoices are correctly sent to accounting

·      Contact distributors when needed

·      Serve as the centralized point of intake for all creative and marketing requests from internal teams including sales, operations and leadership.

·      Partner with sales to manage creative requests for on and off premise needs such as event assets, retail executions, POS materials, menus, sell-in tools and field marketing support

·           Work with creative agencies and leadership team to assess timeliness, needs, and asset requests.

·      Translate cross-functional business into clear actionable creative briefs for creative team with defined timelines, scope and priorities

·      Ensure all cross-functional requests are appropriately prioritized against marketing and brand initiatives to protect quality and create team capacity

      Project Coordination

·      Design, build, and evolve scalable workflows for creative, marketing and sales operations – this role will help establish the process, not just follow it.

·      Create visibility and accountability for National Accounts mandates

·      Work on RFPs for National Accounts; NIFs, RFPs, etc

o  Help build process for tracking

·      Own project management tool – Asana – as well as maintaining Google Suite

·      Balance competing priorities across ongoing initiatives

·      Track bandwith and help ensure teams are focused

·      Support EVP with any and all upcoming projects and “fire drills.”

Key Needs

·      Be a liason between our creative brand agency and the EVP of Sales and Marketing

o  This is an ongoing day to day relationship, that will require creativity, organization, and thoughtfulness – amongst all stakeholders in the company

·      Be a liason for our digital agency and our creative agency and our leadership team, building any necessary processes to help move forward

o  Help with small website and shopify tasks

·      Help update and organize affiliate marketing links; identify appropriate company, work with PR to ensure we are using the best tools for writers and publishers

·      Work with operations and EVP for new ad platforms: Instacart, Amazon, Whole Foods, etc.

Qualifications:

·      Highly organized is key

·      Proficient in all google suite, excel, word

·      Some working knowledge of shopify is preferred

·      Working knowledge of canva is preferred – this is a creative job

·      This individual should be able to work in a fast-paced environment, with many pivots, managers, and love of start-up culture.

Who You Are:

·      Strategic Thinker with a Hands-On Approach: You excel at both high-level strategic planning and on-the-ground execution, adeptly shifting focus based on the needs of the business.

·      Ability to work with multiple channels in the business, with a jump right in attitude

·      Exceptional organizational and prioritization skills, able to manage multiple high stakes projects at the same time.

·      Confident communicator who is not afraid to ask questions to “get it right.”

• Strong Communicator and Relationship Builder: Exceptional communication and relationship management skills that enable you to connect with a range of stakeholders
• Analytically Minded: You’re data-driven and can interpret data to inform decisions and adjust strategies quickly.
• Motivated and Results-Oriented: Thrives in a fast-paced, growth-focused environment, and is motivated by delivering results and driving performance.